Poynton Workmen's Club Privacy Policy

This policy describes your rights and gives you information that you are entitled to under UK Data Protection Legislation. It explains how we use your personal data (your name; address and anything that could be used to identify you personally) when you use our website or when we provide services to you.

We are completely committed to protecting our member's guests' staff and supplier's personal information, as well as being open and honest about how we collect, store and use the information we receive.

When you provide us with your personal information you are agreeing to this policy and consenting to our collection and use of that information as set out in this policy.

We may be required to update this policy at any time without notice to you, so please check it regularly.

We have provided this policy to ensure that you understand what personal data we may collect and hold about you, what we may use it for and how we keep it safe. You have legal rights to access the personal data that we hold about you and to control how we use it which are also explained.

Poynton Workmen's Club Data Controller and Data Protection Officer.

The Data Controller is Poynton Workmen's Club.

The Data Protection Officer is the Club Secretary and can be contacted at:
Poynton Workmen's Club,
142 Park Lane,
Poynton,
Cheshire,
SK12 1RG

Telephone: 01625 803030

Email: [email protected]

Why are we collecting or processing your data?

The purpose for collecting or processing the data is for the administration of the Poynton Workmen's Club.

We use your personal data in the following ways. The personal data that you provide to us is used to;

• provide you with the information, products and services about Poynton Workmen's Club that you request from us.
• provide you with marketing information in accordance with your marketing preferences about Poynton Workmen's Club.
• manage and administer our business.
• for the purposes of employment if you are employed by Poynton Workmen's Club.
• review and improve our services.
• to support Poynton Workmen's Club membership benefits.

Personal data you are legally obliged to provide

You are not under a legal obligation to provide us with any of your personal data but please note that if you elect not to provide us with your personal data we may be unable to provide information or services regarding Poynton Workmen's Club to you.

Our legal basis for processing your personal data

Whilst we always want you to be aware of how we are using your personal data, this does not necessarily mean that we are required to ask for your consent before we can use it. In the day to day running of Poynton Workmen's Club we may use your personal data without asking for your consent because:

• we are entering a contract and carrying out our obligations under a contract with you.
• we need to use your personal data for our own legitimate purposes (such as the administration and management of Poynton Workmen's Club and the improvement of our services) and our doing so does not interfere with your privacy rights.

When we need your consent to use your personal data

If we have obtained your consent and where we have identified that consent is the most appropriate lawful basis for processing, we make the request for consent prominent and separate from our terms and conditions and ask you to positively opt in. We don't use pre-ticked boxes or any other type of default consent and we specify why we want the data and what we're going to do with it and where possible will give separate distinct options to consent separately to different purposes and types of processing.

In exceptional circumstances, we may wish to use your personal data for a different purpose which requires your consent. If this situation applies we will get in contact with you to explain how we wish to use your data and to ask for your consent. Where we obtain your consent to process your personal data we record this consent under Poynton Workmen's Club administration procedures.

You are not required to give consent just because we ask for it. If you do give consent you can change your mind and withdraw it at a later date by contacting the Club Secretary at any time without detriment to you.

With whom we share your personal data

We may share your data with the following people in the day to day running of our business;

• Any business partners, suppliers and sub-contractors we work with to provide you with information or services that you have requested from us.
• Where we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to protect the rights, property, or safety of our staff and customers, ourselves or others.
• Organisations and Society's that Poynton Workmen's Club are affiliated to.

How long we keep your personal data

Your personal data will only be held for as long as we actually need it. Once this has elapsed all data will be destroyed securely in line with Poynton Workmen's Club procedures. Please note that we may hold anonymous personal data or use it for statistical purposes. We keep anonymous and statistical data indefinitely but we take care to ensure that such data can no longer identify or be connected to any individual.

Your rights

Under Data Protection legislation you have the following individual rights with regards to your personal data Poynton Workmen's Club which include:

• The right to be informed about the collection and use of your personal data (This Privacy Policy)
• The right of access to your personal data and supplementary information - you have a legal right to know what personal data we hold about you - this is called the right of subject access. You can exercise this right by making a verbal request, or sending us a written request at any time. Please mark your letter "Subject Access Request" and send it to us by post or email.
• The right to have inaccurate personal data rectified, or completed if it is incomplete
• The right to erasure (to be forgotten) in certain circumstances
• The right to restrict processing in certain circumstances
• The right to object to processing in certain circumstances

Further information can be found on the Information Commissioners Website.

Transfer of personal data to other countries

The personal data we hold will not be sent overseas. Where we, or any of our sub-contractors, use IT systems or software that is provided by non-UK companies, your personal data may be stored on the servers of these non-UK companies outside the EEA. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Automated decision making

No personal data you provide will be used for any automated decision making.

How we store personal data

We take every care to ensure that your personal data is kept secure. The security measures we take include:

• storing your personal data securely.
• encrypting any payment transactions made through our website.
• ensuring that our committee and employees receive data security awareness training.
• keeping paper records to a minimum and ensuring that those we do have are stored in locked filing cabinets.

Visitors to our website

When you visit our website (poyntonwmc.co.uk) we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

You can read more about how we use cookies on our cookies page.

You can view our privacy policy on our website at poyntonwmc.co.uk/privacypolicy or by contacting the Club Secretary.

If you wish to update your preferences regarding any marketing from Poynton Workmen's Club you can do this at anytime by contacting the Club Secretary using the contact details provided above.

How to complain if you are not happy

If you are unhappy with any aspect of this privacy notice, or how your personal information is being processed, in the first instance please contact the Club Secretary using the Information at the top of this page.

We will acknowledge your complaint within 5 working days and send you a full response within 20 working days. If we can't respond fully in this time, we will write and let you know why and tell you when you should get a full response. Once we have responded and you are still not happy, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113

Website: https://ico.org.uk/global/contact-us/